Conferences · Conventions · Company events
Corporate event transportation in Toronto
Delegates met at the airport, speakers at the door on time, and a shuttle that keeps running between the hotel and the hall.
Talk to dispatch about your eventAn event's ground transport is a set of small promises: this person collected from that flight, these six people at the venue by nine, a car outside when the dinner ends. Maplebridge makes those promises in advance and assigns a chauffeur to each one.
We work with the person organising the event, whether that is an executive assistant booking three cars or a planner with a full conference to move. The parts are always the same, and each can be booked on its own: airport transfers, vehicles held by the hour, and group vehicles running a loop. What changes with the size of the event is how much of the planning dispatch does with you beforehand.
The three parts of an event booking
Arrivals and departures
Every delegate's flight is a separate airport transfer with the flight number attached. At Toronto Pearson and Billy Bishop the chauffeur meets the traveller at the arrivals curb with a name sign; meeting inside the terminal can be requested for a guest who should not have to look for the car, at an extra charge shown as its own line. The pickup follows the aircraft, not the schedule, and 60 minutes of waiting from landing are included. Departures are planned backwards from each flight.
Cars held by the hour
A speaker, a board member or a client host often needs a car that stays: to the venue, to a lunch, back to the venue, to dinner. That is hourly, as-directed service, with a two-hour minimum and 40 km included for each booked hour. The chauffeur waits at every stop. If the day overruns, the additional time is billed in fifteen-minute increments at the hourly rate for the class, as clause 4.3 of our Terms describes, and nothing else is added without a request from you.
Group vehicles on a loop
For the hotel-to-venue run, an Executive Sprinter seats six to fourteen and is booked by the hour, so it can make the same short trip all morning. An Executive Van / SUV takes up to five with their bags. A larger group takes more than one vehicle, and dispatch runs them as one movement with one running order. The group transportation page has the detail.
Toronto's event venues
Metro Toronto Convention Centre. Two buildings: the North Building at 255 Front Street West and the South Building at 222 Bremner Boulevard, connected to Union Station by the SkyWalk. The Centre has 1,700 indoor parking spaces across both, with the North garage entered from Simcoe Street and the South from Lower Simcoe Street. It publishes no drop-off point for cars, so a chauffeur needs to know which building and which entrance your event is using.
Exhibition Place. The Enercare Centre, which describes itself as Canada's largest exhibition and convention centre, and the Automotive Building, a conference centre at 105 Princes' Boulevard, are on the Exhibition Place grounds west of downtown. Exhibition Place says transit is its preferred way to arrive and that taxicab service is available at all main entrances; a pre-arranged car sets down at the entrance your event uses.
Near the airport. The International Centre, at 6900 Airport Road in Mississauga, is three kilometres from Toronto Pearson. The Toronto Congress Centre is at 650 Dixon Road. For an event at either, a delegate can be at the registration desk a few minutes after leaving the terminal.
Evening venues. Roy Thomson Hall, at 60 Simcoe Street, has its main entrance on Simcoe; gala dinners and receptions elsewhere are handled the same way: the address, the entrance and the finish time, agreed beforehand.
How we plan it with you
- You send the shape of the event. Dates, venues, hotels, an arrivals list with flight numbers, and who needs a car to themselves.
- We turn it into bookings. One per transfer and one per hourly vehicle, each at a fare fixed in Canadian dollars. For a larger engagement we can issue a written quotation first.
- Dispatch confirms the running order. Which vehicle collects whom and when, in writing, with a single point of contact at dispatch for the duration.
- During the event, changes go to one person. A flight that moves, an attendee who drops out, a session that ends early. In your account a change request can be sent up to 24 hours before a pickup; after that, call dispatch on +1 (888) 627-5313, at any hour.
Cancelling a booking more than 24 hours before its pickup costs nothing, and for a multi-day engagement the cancellation tiers in clause 5.1 apply to each day separately. The booker receives a receipt for every trip.
Return transfers or hourly, and the wait after a session
The choice comes up at every event. A transfer is one fixed-fare trip from A to B; book two and you have a return, with a different chauffeur perhaps, and no vehicle waiting in between. A pickup that is not at an airport includes 15 minutes of complimentary waiting from the scheduled time, and waiting beyond it is billed by the minute as clause 4.2 of the Terms sets out. That works when the finish time is firm.
When it is not, as with a keynote that runs over or a dinner with speeches, an hourly booking is the better tool, because on an hourly engagement time is what you have booked and the vehicle simply stays.
Standing corporate programmes, government and institutional travel are arranged by our institutional team at maplepont.ca. Related pages here: weddings and events, airport transfers, travel management and chauffeur service in Toronto.
Maplebridge is not affiliated with the venues named on this page. Venue names, addresses and arrival information are the venues' own, as published in October 2026.
Questions from event planners
Can one person book cars for a whole group of attendees?
Yes. The account holder is the booker and is responsible for each booking, including one made for another traveller. Each trip carries the name and phone number of the person travelling, so the chauffeur knows who to look for and that person receives the ride details.
Can we get a written quotation for a multi-day event?
Yes. For some engagements we issue a written quotation that states the rate, the duration, the vehicle class, the applicable taxes and a quotation number, valid for fourteen days unless it says otherwise. Send us the dates, the venues and the numbers through the contact page or by phone.
Delegates are arriving on different flights. How does that work?
Each arrival is its own airport pickup with the flight number on it. Dispatch checks every flight's arrival time, the chauffeur waits at the arrivals curb with a name sign, and 60 minutes of complimentary waiting run from the moment that aircraft lands. One late flight does not disturb the others.
Can a vehicle shuttle between the hotel and the convention centre all day?
Yes, booked by the hour. An Executive Sprinter carries six to fourteen passengers and stays for the hours reserved, with 40 km included per hour, which covers a great many short runs between two downtown addresses.
Do we get receipts for expenses?
Yes. Every booking is charged when it is confirmed, and a confirmation and receipt are emailed and kept in the account, where each receipt can be downloaded as a PDF. Any additional charge under clause 4 of our Terms is itemised against the record it is based on.
Where does a car set down at the Metro Toronto Convention Centre?
The Centre has two buildings: the North Building at 255 Front Street West and the South Building at 222 Bremner Boulevard. It publishes no drop-off point for cars, so tell us which building and which entrance your event uses and the chauffeur brings you to that door.
Do you handle corporate accounts and institutional programmes?
Standing corporate, government and institutional travel is arranged by our institutional team on maplepont.ca. An individual event, booked and paid by card, is booked here.